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May 10, 2016 – MINUTES

JOINT BOARD OF CONTROL

JACKSON RIVER TECHNICAL CENTER

MINUTES

May 10, 2016

 

The Joint Board of Control for Jackson River Technical Center met in regular monthly session on Tuesday, May 10, 2016 with the following members present:

Cindy Bennett, Chairman                    Covington City

Robert Garten, Vice Chairman            Covington City

Craig Lane                                         Alleghany County

Jacob Wright                                      Alleghany County

 

Also present were Mr. Tom Long, Administrator and Superintendent of Covington City Schools, Ms. Mary Jane Mutispaugh, sitting in for Mr. Kotulka, Superintendent of Alleghany County Schools; Mr. Glenn Spangler, Director; and Ms. Christy Armentrout, Clerk.

Mrs. Bennett called the meeting to order at 12:05 p.m. and led in a moment of silence and the Pledge of Allegiance to the flag.

Approval of Minutes:

On a motion by Mr. Lane, seconded by Mr. Wright, the minutes of the April 12, 2016 meeting were approved as submitted unanimously by aye vote.

 

Administrative Reports (16-56):

            End of School Year. Mr. Spangler noted that the school year is quickly coming to an end. There are approximately 3 weeks of the school year left, and everyone is busily working toward wrapping the year up. One event that coming up in conjunction with this is the end of year JRTC picnic. Mr. Spangler invited the board to attend at any time on May 13, 2016. He noted that a scholarship and some awards would be given to the seniors around 1:15 p.m. that day.

Website update. Mr. Spangler mentioned that he and Mr. Alleman had sat down with a vendor regarding the school website. He is planning to move forward with App iStudio creating the website. The vision for the website is that it will be initially designed and be a work in progress from that point onward.

Discussion about new programs. Mr. Lane asked Mr. Spangler if he had looked into any other programs that could potentially be offered at JRTC. Mr. Spangler responded that he is currently in the process of doing research so that he can present program ideas to the board. He noted that he is meeting with the Educator Advisory Committee on May 11, 2016 in order to investigate options. Mr. Spangler hopes to bring the top 2 in-demand programs to the board in the fall.

             

New Business:

 

Approve JRTC 2016-2017 Calendar. (16-57):

            Mr. Spangler presented the board with the following proposed academic calendar for the 2016-17 school year. He noted that the calendar basically follows Alleghany’s schedule, but that time has been worked in to be open for Covington when possible. Mr. Spangler mentioned that communication between the school systems would be helpful in getting the most instructional days for both school systems in during the school year. Mrs. Bennett noted that the proposed calendar has been worked out to maximize opportunity for the students. Mr. Garten made a motion to approve the proposed calendar. Mr. Wright seconded, and the motion carried unanimously.

 

Jackson River Technical Center

2016-2017 School Calendar

                                                                                                                        Teaching Days                 Workdays

 

July 4                                       Holiday (Office Closed)

August 3-5, 8-9                      Pre-School Workdays                                                                                   5

August 10                                 School Opens

September 5                             Labor Day Holiday (No School)

September 20                           End First Six Weeks                                                 29

October 10                              Parent/Teacher Conference (No Students)                                                   1

November 1                             End Second Six Weeks                                            29

November 23, 24, 25              Thanksgiving Holiday (No School)

December 20                           End Third Six Weeks / Early Release                       32

December 21 – January 2            Winter Break (No School)

January 3, 4                              Teacher Workdays                                                                                      2

January 5                                  Students Return From Winter Break

January 16                                Holiday (No School)

January 17                                Open for CHS Students (No AHS Students)

February 16                             End Fourth Six Weeks                                              30

February 27                             Open for CHS Students (No AHS Students)

March 30                                 End Fifth Six Weeks                                                 30

April 13                                    Early Release

April 14, 17, 18                       Spring Break (No School)

May 18                                    Last Day of School (Early Release)                          32

May 19, 22                              Teacher Workdays                                                                                       2

May 29                                    Holiday (Office Closed)

 

Make-Up Days:  February 27, May 19, May 22, May 23, May 24, May 25, May 26, May 29, May 30, May 31

The Director or his designee may encumber any or all of the unassigned days.

Teachers should be alert to media announcements during inclement weather.  Conditions permitting, teachers may be expected to report to work.

May 18, 2017 is indicated as the last school day.  However, Because of inclement weather, the last student day could be later in May.

Approve Audit (16-58):

            Mr. Spangler reviewed the 2014-15 audits for the Joint Board and Internal Accounts and asked that the board approve the audit. Mr. Lane motioned to approve the audit. Mr. Wright seconded, and the motion carried unanimously.

Approve Budget (16-59):

            Mr. Spangler asked that the board approve the following proposed budget for the 2016-17 fiscal year. He noted that the budget does include a 2% raise for all employees effective July 1, 2016. He stated that he had spoken with Mr. Kotulka and that Alleghany will have the money to cover the cost of implementing the raise effective July 1, 2016.

Mr. Garten made a motion that the proposed budget be approved. Mr, Wright seconded, and the motion carried unanimously.

 

        Alleghany Co 88.45%   87.41%
        Covington   11.55%   12.59%
                 
                 
                 
JACKSON RIVER TECHNICAL CENTER    
2016-2017    
                 
      Board Approval on 5/10/2016          
                 
                 
                 
        EXPENDITURES        
                 
                 
            2015-2016   2016-2017
INSTRUCTION, SECONDARY, VOCATIONAL  1 300-3-61100    
Personal Services:              
  1120   Instructional Salaries & Wages     $380,834   $379,771
  1151B   Aides     1,700   1,700
  1520   Substitute Instructors Salaries     9,000   9,000
  1620   Supplemental Salaries & Wages     8,500   8,500
Employee Benefits:              
  2100   FICA Benefits     30,603   30,521
  2210   VRS Benefits     55,221   42,101
  2220   VRS Benefits-Hybrid     N/A   13,574
  2300   HMP Benefits     69,012   54,684
  2750   Health Insurance Credit     4,037   4,216
  2400   GLI Benefits     4,532   4,481
  2510   Disability Insurance-Hybrid     N/A   287
  2600   Unemployment Tax     1,258   1,258
  2700   Workers Compensation     2,520   2,514
  2800   Terminal Leave Expenditures     0   0
Purchased Services:              
  3000   Principles Of Technology     0   0
  3000   Inservice     3,000   3,000
Other Charges:              
  5500   Travel     5,000   5,000
  6020   Textbooks     10,000   10,000
  6030   Educational & Recreational Supplies   15,000   15,000
  6030R   Educational & Recreational Supplies (RESALE)   15,000   15,000
Capital Outlay:              
  8100   Capital Outlay – Replacement     10,000   10,000
  8200   Capital Outlay – Additions     10,000   10,000
                 
      Instructional Bonus     0   0
      FICA for Bonus     0   0
                 
TOTAL –  INSTRUCTIONAL, SECONDARY VOCATIONAL     635,217   620,607
                 
                 
INSTRUCTION, SCHOOL ADM., OFFICE OF PRIN., SEC. VOC.  300-3-61410        
Personal Services:              
  1126   Director Salary&Wages     87,109   89,562
  1127   Assistant Director Salary&Wages     5,952   5,952
  1150   Clerical Salaries & Wages     33,338   36,524
Employee Benefits:              
  2100   FICA Benefits     9,670   10,101
  2210   VRS Benefits     17,465   13,130
  2220   VRS Benefits-Hybrid     N/A   5,354
  2300   HMP Benefits     7,104   7,104
  2750   Health Insurance Credit     1,277   1,400
  2400   GLI Benefits     1,433   1,488
  2510   Disability Insurance-Hybrid     N/A   113
  2600   Unemployment Tax     338   338
  2700   Workers Compensation     796   832
  2800   Terminal Leave Expenditures     0   0
Other Charges:              
  5500   Travel     1,480   1,480
  6000   Materials and Supplies     1,277   1,277
                 
      Administrative Office Bonus     0   0
      FICA for Bonus     0   0
                 
TOTAL – INSTRUCTION, SCHOOL ADM., OFFICE OF PRIN.     167,239   174,655
                 
                 
ADMINISTRATION, ATTENDANCE & HEALTH ADMINISTRATION  900-0-62110  
Personal Services:              
  1111   Board Member Salaries & Wages     6,300   6,300
  1121   Administrator Salaries & Wages     6,663   6,663
  1150   Clerk Salaries & Wages     46,768   45,845
Employee Benefits:              
  2100   FICA Benefits     4,569   4,499
  2210   VRS Benefits     6,781   6,721
  2220   VRS Benefits-Hybrid     N/A   N/A
  2300   HMP Benefits     10,932   7,104
  2750   Health Insurance Credit     496   509
  2400   GLI Benefits     557   541
  2510   Disability Insurance-Hybrid     N/A   N/A
  2600   Unemployment Tax     322   323
  2700   Workers Compensation     376   371
  2800   Terminal Leave Expenditures     0   0
Purchased Services:              
  3000   Other Professional Services (Audit, Treasurer, Ads, Legal Fees) 10,000   10,000
Other Charges:              
  5500   Travel     1,200   1,200
Materials & Supplies:              
  6000   Office Supplies     500   500
                 
      Clerk Bonus     0   0
      FICA for Bonus     0   0
                 
TOTAL – ADMINISTRATION, ATTENDANCE, & HEALTH ADMIN   95,464   90,576
                 
                 
OPERATION & MAINTENANCE, ADMINISTRATIVE UNIT   900-0-64200    
Personal Services:              
  1160   Trade Salaries & Wages, Mgt. & Dir.   37,356   38,713
  1190   Trade Salaries & Wages, Maint. Techs   30,230   31,329
  1520   Substitute Maintenance Salaries     2,000   2,000
Employee Benefits:              
  2100   FICA Benefits     5,323   5,511
  2210   VRS Benefits     5,285   N/A
  2220   VRS Benefits-Hybrid     N/A   4,259
  2300   HMP Benefits     7,380   7,380
  2750   Health Insurance Credit     412   455
  2400   GLI Benefits     892   918
  2510   Disability Insurance-Hybrid     N/A   420
  2600   Unemployment Tax     277   277
  2700   Workers Compensation     2,115   2,190
  2800   Terminal Leave Expenditures     0   0
Other Purchased Services:              
  3000   Repairs, Maintenance, & Maintenance Contracts 23,291   23,291
Other Charges              
  5100   Utilities     100,000   100,000
  5200   Postal Services, Telecommunications   4,352   4,352
  5300   Insurance     11,000   11,000
  6000   Janitorial Supplies, Bldg. Materials, Motor Vehicle Fuel & Supplies 15,000   15,000
Capital Outlay:              
  8100   Capital Outlay – Replacement     11,000   11,000
  8200   Capital Outlay – Additions     10,000   10,000
                 
      Maintenance Bonus     0   0
      FICA for Bonus     0   0
                 
TOTAL – OPERATION & MAINTENANCE, ADMINISTRATIVE UNIT   265,914   268,095
                 
                 
FACILITIES – TECHNOLOGY  900-0-68800          
Other Charges:              
  5001   Telecommunications     1,000   1,000
Materials & Supplies:              
  6000   Materials & Supplies     1,000   3,000
  6040   Technology – Software     2,000   3,000
Capital Outlay:              
  8300   Technology – Hardware     1,000   3,000
  8400   Technology – Infastructure (Networking)   0   0
                 
TOTAL – FACILITIES – TECHNOLOGY     5,000   10,000
                 
                 
INSTRUCTION, ADMINISTRATIVE, ADULT   900-7-61100        
Personal Services:              
  1110   Apprentice Coordinator     0   0
  1120   Adult Teacher     10,000   5,000
      Apprentice Teacher     6,750   3,500
  1150   Clerical Salaries & Wages     0   0
Employee Benefits:              
  2100   FICA Benefits     1,281   650
  2200   VRS Benefits     0   0
  2300   HMP Benefits     0   0
      Health Insurance Credit     0   0
  2400   GLI Benefits     0   0
  2600   Unemployment Tax     246   123
  2700   Workers Compensation     106   50
Other Charges:              
  5500   Travel     200   200
Materials & Supplies              
  6000   Materials & Supplies     1,000   1,000
  6030   Instructional Supplies     1,900   1,000
                 
TOTAL – INSTRUCTIONAL, ADMINISTRATIVE ADULT     21,483   11,523
                 
S U B T O T A L    E X P E N D I T U R E S     1,618,625   1,175,456
                 
  1-300-3-61100-8200 CAPITAL OUTLAY – PERKINS   13,582   13,807
  900-0-68800-8300    VPSA         26,000
                 
G  R  A  N  D     T  O  T  A  L     E  X  P  E  N  D  I  T  U  R  E  S   1,632,207   1,215,263
                 
                 
                 
                 
                 
                 
                 
        REVENUE        
                 
STATE REVENUE:              
  1901010   Voc Ed Equipment (through local school divisions) 5,433   5,092
  1901010   Voc Ed Adult Ed (through local school divisions) 3,825   2,000
  1901010   Voc Ed Occup/Tech Educ. (through local school divisions) 21,156   15,000
      General Adult Education – Adult High School   3,000   0
      Perkins     13,807   13,807
      VPSA         26,000
  2402630   Apprenticeship (through VCCS)     6,750   3,040
                 
  TOTAL STATE REVENUE     53,971   64,939
                 
                 
LOCAL REVENUE:              
  1901010   Alleghany County     997,365   987,282
  1901010   Covington     130,238   142,202
      JRTC ETC          
  TOTAL LOCAL REVENUE     1,127,603   1,129,484
                 
                 
OTHER REVENUE:              
  1612060   Adult Tuition     6,710   5,000
  1899100   Insurance Adjustments     0   0
  1899120   Other Funds     0   0
  1899120   Other Funds–Technology Grant     0   0
  1899050   Sale of Supplies ( Resale)     15,000   15,000
  1899090   Sale of Equipment     0   0
  1501010   Interest     840   840
                 
  TOTAL OTHER REVENUE     22,550   20,840
                 
                 
G  R  A  N  D     T  O  T  A  L    R  E  V  E  N  U  E     1,204,124   1,215,263
                 
                 
                 
                 
                 
      Alleghany County     1,291,959   987,282
      Covington City     215,899   142,202
4/1/2016           1,507,858   1,129,484

 

Executive Session (16-60):

Mrs. Bennett requested a motion to go into executive session, pursuant to VA code 2.2-3711.1 to discuss personnel matters including personnel matters.

A motion was made by Mr. Wright and seconded by Mr. Garten that the Board enter executive session to discuss Personnel Matters as authorized by the Code of Virginia 2.2-3711A.1.    The motion was carried by unanimous aye vote.

Mrs. Bennett requested a motion to close executive session and return to open session.

A motion was made by Mr. Lane and seconded by Mr. Garten that executive session be closed in order to convene in regular session.  The motion was carried by unanimous aye votes.

After returning to open session, Mrs. Bennett requested a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were, discussed or considered by the Board.

A motion was made by Mr. Wright and second by Mr. Garten that all business was conducted in accordance with the Code of Virginia.

A roll call vote was conducted by the clerk.

  1. Wright (yes)
  2. Garten (yes)
  3. Lane (yes)
  4. Bennett (yes)

Approve Classified Personnel (16-61):

            As recommended by Mr. Spangler, the following classified personnel were approved for employment for 2016-17 on a motion by Mr. Wright, seconded by Mr. Lane.

Classified Staff Recommended to be reappointed for 2016-2017

Christy G. Armentrout                   Clerk/Administrative Secretary

Melody D. Weese                          Administrative Secretary

Stephen D. O’Byrne                      Maintenance Mechanic

William A. Bell                              Maintenance Technician

Approve Professional Personnel (16-62):

As recommended by Mr. Spangler, the following professional personnel were approved for employment for 2016-17 on a motion by Mr. Wright, seconded by Mr. Lane.

Professional Staff on Continuing Contract

To Be Reappointed for 2016-2017

Nonette M. Cosgrove

Paul E. Graham

Mark T. Hamelman

James L. Huffman

Glenn M. Spangler

Professional Staff to be Reappointed and Placed on Continuing Contract for 2016-2017

Amanda F. Baldwin

Professional Staff to be reappointed on a Provisional Contract for 2016-2017

Jimmy W. Fridley

Vanessa R. Givens

Kenneth B. Starcher

 

Pay Bills (16-63):

Mr. Lane reviewed the bills and moved that the bills in the amount of $28,640.84 be approved for payment. Mr. Garten seconded the motion, and the motion carried by unanimous aye vote.

Bills and salaries in the amount of $105,321.01 were also paid in accordance with approved salary and benefit schedules.

 

Adjournment:

The meeting adjourned 12:20 p.m. on motion by Mr. Garten, seconded by Mr. Wright.

 
 _____________________________________            _____________________________________

Date Approved                                                                               Clerk

 

_____________________________________

Chairman

 

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