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August 9, 2016 – MINUTES

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August 9, 2016


The Joint Board of Control for Jackson River Technical Center met in regular monthly session on Tuesday, August 9, 2016 with the following members present:


Bert Baker                                           Covington City

Cindy Bennett                                       Covington City

Eddy Clemons                                      Covington City

Gerald Franson                         Alleghany County

Craig Lane                                           Alleghany County

Randy Tucker                                       Alleghany County



Also present were Mr. Eugene Kotulka, Administrator and Superintendent of Alleghany County Schools, Ms. Melinda Snead-Johnson, Superintendent of Covington City Schools; Mr. Glenn Spangler, Director; and Ms. Christy Armentrout, Clerk.


Mr. Lane called the meeting to order at 12:00 noon and led in a moment of silence and the Pledge of Allegiance to the flag.


Approval of Minutes:

On a motion by Mr. Clemons, seconded by Ms. Bennett, the minutes of the July 12, 2016 meeting were approved as submitted unanimously by aye vote.


Administrative Reports (17-05):


Return of Teaching Staff: Mr. Spangler noted that the teaching staff returned to work last week, and that they are ready to get the new school year started.          


Finishing Touches on Maintenance. The board was informed that the finishing touches to the summer maintenance on the building are being taken care of. The center should be in good shape for the start of the school year tomorrow. Mr. Spangler noted that the air conditioning in the back of the building is not working properly. Fans have been placed in the hallways to help circulate air throughout the building, and the HVAC technicians should be coming to look at the unit tomorrow.


Website update. Mr. Spangler told the Board that he had a sit-down meeting with the website Mr. Doug Houtz of App iStudio late last week. Mr. Houtz is putting the final touches into place and hopes to have the new website available by Friday of this week. After that the fine-tuning process will begin.


Update on Welding Lab. Mr. Spangler updated the board about the progress with the Welding Lab improvements. He mentioned that he and Mr. Huffman had a conference call with a representative from a company regarding the ventilation system. Mr. Huffman stated that it is very difficult to meet the requirements of the building inspector. He has been talking with various companies throughout the country in order to find a ventilation system that comes with an engineering stamp on it. The company that they conferenced with last week guarantees they can meet the building code requirements, however their pricing comes in higher than other companies Mr. Huffman has talked with. Mr. Kotulka suggested that Mr. Huffman may need to contact an architect to design the system and the work with the building inspector to get the engineering stamp. Mrs. Bennett extended a thank you from the board to Mr. Huffman for his work on this project.


New Business:


Certification of School Crisis Plan (17-06):

            Prior to today’s board meeting, Mr. Spangler mailed a copy of the JRTC School Crisis Plan to the board members for review. He asked that they approve the plan as presented to them. Ms. Bennett made a motion to approve the JRTC School Crisis Plan as presented. The motion was seconded by Mr. Clemons, and the motion carried unanimously.



Possible Board Retreat. Mr. Kotulka asked that some new business be added to the agenda. He introduced the idea of a retreat for board members in September in order to allow board members to get together and plan for the future of Jackson River Technical Center. Ms. Snead-Johnson stated that the two boards would need to find a mutually agreeable date for the retreat. Mr. Kotulka indicated that it might be best to have it organized by the Virginia School Board Association, and that it could potentially be held at Jackson River Technical Center, or off campus if it would prove to be more productive and without interruption.


Request for list of instructors. Mr. Clemons asked Mr. Spangler if it would be possible to provide the board with a list of all instructors teaching for Jackson River Technical Center, including adult evening instructors and a list of all the classes that they teach. Mr. Clemons believes this will prove useful for the education of board members about the Center and its staff. Mr. Spangler agreed that he could supply the board with such a list.


Executive Session (17-07):

Mr. Lane requested a motion to go into executive session, pursuant to VA code 2.2-3711.1 to discuss personnel matters including approval of adult evening instructors, approval of substitute teachers, and approval of a substitute custodian.


Motion was made by Mrs. Bennett  and second by Mr. Tucker that the Board enter executive session to discuss Personnel Matters as authorized by the Code of Virginia 2.2-3711A.1. The motion carried unanimously.


Mr. Lane requested a motion to close executive session and return to open session.


The motion was made by Mrs. Bennett and second by Mr. Tucker that executive session be closed in order to convene in regular session.  The motion carried by unanimous aye vote.


Certification of Executive Session.  After returning to open session, Mr. Lane requested a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were, discussed or considered by the Board.


The motion was made by Mr. Tucker and seconded by Mrs. Bennett that all business was conducted in accordance with the Code of Virginia.  A roll call vote by the clerk was as follows:


  1. Mr. Baker – yes
  2. Mrs. Bennett – yes
  3. Mr. Clemons – yes
  4. Mr. Franson – yes
  5. Mr. Lane – yes
  6. Mr. Tucker – yes


Personnel (17-08):

Mrs. Bennett made a motion to approve the adult evening instructors, substitute teachers, and substitute custodians as presented. The motion was seconded by Mr. Tucker and carried by unanimous aye vote.


Personnel approved are as follows:
Adult Education Instructors 2016-2017

Mandy Baldwin

Nonette Cosgrove

Jimmy Fridley

Vanessa Givens

Paul Graham

Tom Hamelman

Jamie Huffman

Renee’ McCoy

Leonard Ray

Marisa Reed

Brad Starcher

Susie Wallace


Substitute Teachers 2016-2017

Gary Childs

Charles Dressler

Kenny Higgins

Jody Morris

Buck Ray

Anita Rice

Bobby Rice

Sharon Rice

Susie Wallace


Substitute Custodian 2016-2017

Archie Wells


Approve Bills Accrued to 2015-2016 School Year  & Pay Current Bills (17-09):

            Bills in the amount of $533.13 for accrual to the 2015-16 school year and bills in the amount of $4,093.11 for the 2016-17 school year were approved for payment on motion by Mr. Tucker, seconded by Mr. Clemons. The motion carried unanimously.


Bills and salaries in the amount of $31,991.08 were also paid in accordance with approved salary and benefit schedules.



The meeting adjourned 12:28 p.m. on motion by Mr. Tucker, seconded by Mr. Clemons.



 _____________________________________         _____________________________________

Date Approved                                                                         Clerk






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